Using recruitment software, or ATS (Applicant Tracking System), is the best way to optimise your company’s recruitment processes. It not only saves time by simplifying the management of applications, but also improve the candidate experience.
Nowadays, recruiting without recruitment software can lead to very long hiring times, recruitment errors and, as a result, high costs for the company. If you are still hesitating about purchasing recruitment software, Intuition Software gives you 10 good reasons to use an ATS to manage each stage of your recruitment process efficiently.
1. Save time and cut costs
Manually managing all the tasks involved in recruitment can quickly become very time-consuming for recruiters. Using recruitment software can save a huge amount of time by automating a large number of tasks, such as:
- Advertising,
- CV parsing,
- Planning interviews,
- Sending refusal and confirmation emails.
By facilitating certain administrative tasks, associated with the recruitment process are effectively reduced and the recruitment software allows the recruiter to focus on what really matters on what really matters during recruitment: discussions with candidates, interviews, onboarding, etc.
Using a recruitment tool such as our JobAffinity, the costs of hiring are also reduced. It allows you to avoid dispensable costs, such as lengthy advertisements on job boards, the costs of recruitment agencies , or even the loss of productivity productivity losses when positions are vacant for too long.
In this way, the recruitmentprocess is optimised and less costly for the company, which can use this budget to develop teams or projects.
Finally, an ATS makes it possible to avoid human errors, such as forgetting to reply to a candidate or scheduling an interview. Automation makes the recruitment process smoother and more reliable, while reducing the time needed for each stage.
2. Improving the application rate with multicasting
Recruitment software can be used to automate the publication of job offers on several different channels at the same time ( social networks , job boards or career pages) in just a few clicks. With better visibility, you’ ll be able to reach a wide range of potential candidates and receive more applications.
On the other hand, ATS software improves the candidate experience thanks to intelligent forms and fluid navigation to make it more attractive to apply. For example, you can it is possible to set up customisable forms with questions specific to the recruitment in question specific to the job in question, so you can gather precise information about candidates.
3. Improving the attractiveness of job offers
A recruitment tool can also help to make joboffers more punchy and engaging, thanks to writingtemplates that maintain a relevant editorial line. Having an effective job advert template means you can attract more talent that precisely matches your company’ s needs.
4. Simplify application processing
Sorting through all the applications can be a real headache, especially when there are a large number of applications or when there are several vacancies available. Recruitment software will simplify the processing of applications, by centralising them in a single interface , giving you an immediate overview of all your profiles.
What’s more, our ATS software allows you to filter and define personalised criteria to compare and find the best profiles that match the company’ s needs. This is known as CV parsing, a feature that allows you to quickly extract and organise key information from each CV (experience, skills, training, etc.) automatically.
Recruitment software also enables you to track the progress of applications throughout the process, from receipt of the CV to the final interview, ensuring better organisation and communication. It ‘s also possible to send personalised e-mails and update the status of applications with just a few clicks.
5. Creating an effective CV database
As well as making it easier to manage applications for open positions, recruitment software can also beused to create a CV library, a centralised database of candidates you have met you have met or who have applied in the past.
This CV library can be a valuableresource when you have new recruitment needs recruitment needs or are looking to build up a talent pool. This is because, a profile that does not correspond to a certain job offer is not necessarily not necessarily uninteresting and can be kept for future offers.
And, once the CV library has been set up, it providesrapid access to all the profiles and information on candidates and locate the profile or profiles of interest, saving recruiters an enormous amount of time.
6. Recruiting based on soft skills
Soft skills are very important in today’s recruitment process. Recruitment software such as JobAffinity enables you to create personalised forms that identify candidates ‘ soft soft skills of candidates and help to determine which profiles best fit with the company’ s culture.
These forms may include specific questions on stress management, communication, or the ability to work in a team, offering a more comprehensive assessment of candidates, beyond their technical CV.
7. Optimising the candidate experience
Today, the candidate experience is just as important as the customer experience. A poor recruitment process can tarnisha company ‘s image and impact its employer brand. With recruitment software , you can facilitate interactions , communication and transparency with candidates to optimise their experience. For example, a recruiter who guarantees that every candidate receives a response, whether positive or negative, will project a positive image of the company.
Automated responses, easy access to information on a single interface, and regular monitoring of the stages in the recruitment process, all of which are offered by recruitment software, also contribute to a smooth and pleasant experience for candidates. also contribute to a smooth and pleasant experience for candidates.
You can stand out from the crowd by including, for example, video testimonials from your employees, by creating job descriptions or a blog section directly on your careers site.
8. Setting up collaborative recruitment
The recruitment process can be quite tedious, especially when it involves several people or teams within the company: managers, department heads, employees, etc. To improve this collaboration recruitment software makes it easy to integrate several company players into the candidate selection selection process by centralising informationand making it accessible to all.
Thanks to the collaborative features of an ATS, everyone can follow the various stages of the recruitment process, share their opinion or comment on an application , ensuring that the best possible candidateis selected.
9. Monitor recruitment indicators
One of the major benefits of using recruitment software is the ability to ability to track and analyse key performance indicators (KPIs) such as: average recruitment time, the application conversion rate and the cost per hire.
This data is essential for assessing the effectiveness ofa recruitment recruitment process and adjust the strategy accordingly. With a recruitment ATS , you can obtain detailed reports on each recruitment campaign, to identify strengths and areas for improvement.
10. Ensuring RGPD compliance
Compliance with the RGPD guarantees that the personal data of candidates is candidates is processed securely and transparently, which is not always easy for a company to manage. Recruitment software can be used to check that the information collected (CVs, contact details, etc.) is stored and used in compliance with the applicant’s rights to access, modify and delete data, personal information) is stored and used in compliance with candidates ‘ rights to access, rectify or delete their data, rectification or deletion of their data.
What’s more, recruitment software allows you to configure procedures to automatically inform candidates candidates about how their data is being used. By ensuring RGPD compliance, the recruiter strengthens the company’ s reputation, gives candidates confidence and avoids potential sanctions.
In conclusion, recruitment software is the best tool for optimising every stage every stage of your recruitment process, saving you time, and ensuring you find the candidate best suited to your needs. And to build the perfect HR strategy, choose our comprehensive JobAffinity, which makes the hiring process simpler and more efficient than ever, and join over 4.000 partners.